November 2015

Open Position: Program Assistant for the Fairbank Center/Harvard China Fund

Reporting to the Fairbank and Harvard China Fund Executive Director and indirectly to the FCCS and HCF Faculty Directors, the Program Assistant will provide staff support for the FCCS Faculty Director including scheduling and managing his calendar, making travel arrangements, preparing corporate card documents for processing, including gathering receipts and completing expense reports, preparing materials for meetings, recording, writing up, and distributing meeting minutes, assisting with deadlines and Advisory and Executive Committee meeting scheduling, and coordinating information as needed. The program assistant will also provide administrative support to the FCCS Executive Director.

In addition, the PA will provide support for a variety of projects and activities from the Manager for Administration & Programs, and the Media, Design, & Communications Coordinator. These activities include: organizing materials for faculty and student grants, photocopying, setting up electronic and paper files, distributing copies to faculty reviewers, coordinating student information sessions, gathering information for communications as needed, including information about programmatic activities; assisting with sending out information to various mail lists, assisting with social media, and other related administrative tasks as needed. The PA will also provide support and back-up for conferences, seminars, lectures, special events, receptions, and visiting delegations including ordering food, finding venues, organizing and staffing registration at events, and preparing name cards, posters, and other materials.

Basic Qualifications: 3+ years of office experience. Must have strong computer skills including Microsoft Office programs.

Additional Qualifications: B.A. and experience or familiarity with China, Chinese Studies and language strongly preferred. Must be able to prioritize work and meet deadlines, work independently, strong writing skills, and a high level of attention to detail. Must have excellent interpersonal skills, and be able to communicate with people at a variety of levels, including Deans, Faculty, senior administration, students, and visiting dignitaries and governmental groups from China.

Additional Information: All formal offers will be made by FAS HR.

The Fairbank Center will not sponsor visas for this position.

Pre-Employment Screening: Identity

EEO Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.

Interested candidates should apply through Harvard University's Aspire page.